FOR COURSE AUTHORS, MENTORS AND COACHES
You have outgrown Sheets and WhatsApp. Clients accept, sign and pay online, in installments.
Free account, no card needed. The packs this page uses start at €9.99/month, excluding VAT. Card payments go to your own Stripe account.
WHAT YOU NEED
What a course business uses in Enlivy
These five features take a client from the proposal to the last installment. Add the optional ones as the business grows.
What it runs on
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Proposals
The proposal as a link, sent before you hang up, with every installment laid out.
Free for 3 a month Unlimited with Sales · €19.99/month
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Enrollment contracts signed online, with amendments in the same place.
Free for 1 a month Unlimited with Contracts · €9.99/month
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On every due date, Enlivy creates the invoice and charges the saved card.
Billing Schedules pack · €9.99/month
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Issued with your own numbering and tax settings, and emailed from your own mailbox once you connect it.
Free for 5 a month Unlimited with Invoicing · €9.99/month
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Where clients sign their contracts, pay their invoices and find them again, under your name.
Free
Optional: add it when you need it
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Adds a pipeline for leads from DMs, forms and webinars, shared with your team.
Free for 5 in total Unlimited with Sales · €19.99/month
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Adds a way for clients to buy without a call, or to request a place, from your own site. A program with a contract goes through your proposal first.
Free
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Adds written procedures your colleagues follow without asking you.
Playbooks pack · €4.99/month
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Adds one inbox for student and client questions from chat, the portal and email.
Helpdesk pack · €19.99/month
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Adds a message when a proposal is accepted, a contract signed or an invoice paid.
Included with any paid pack
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Adds sending and receiving e-invoices where Enlivy connects to the national e-invoicing system. Everywhere else, you download the EU e-invoice file (EN 16931, Peppol BIS 3.0) and submit it through your country's channel.
Free
At €500 a seat, one seat pays for the Billing Schedules pack, €9.99 or USD 12.49 a month, for more than four years. One invoice of €1,800, like the one in the day described above, pays for a year of every pack this page uses, with no limits. Users are free.
What this setup costs, excluding VAT
From €9.99/month
The Billing Schedules pack. The other features start free.
With no monthly limits
€49.96/month
Adds the Sales, Contracts and Invoicing packs.
01 SOUND FAMILIAR?
Your business grew. The systems you started with did not.
You built an audience and launched online programs. Clients pay €500 to €1,000 or more per seat. Behind the scenes, it looks like this:
Every week, hours go into switching between WhatsApp, Sheets, an invoicing app, Stripe and Drive. You sold a program in three installments, and now you search five places to see who still owes what.
A client once had to write and ask for the invoice you forgot to send, and you do not want that to happen again. A colleague asks you ten times a day: "Who do I invoice?", "Where is X's contract?", "Did the payment for installment 3 come in?"
You sell a premium program, but the client gets the payment link on WhatsApp, the contract by email and the invoice from a third app. Three sources for a single sale, none of which knows about the others. Month-end turns into a search through files for the accountant.
You have woken up at 3 a.m. with the thought "I forgot to...". And you could not leave for two weeks of holiday without everything stopping.
I earn better than ever. I also have less time and more stress than ever.
We know the feeling. You are not disorganized: you are the only link between six apps. With Enlivy, each client's proposal, contract, invoices and payments sit on one record.
02 A DAY WITH ENLIVY
What one of your days could look like
You are on your second coffee. You open Enlivy.
Two payments came in overnight: installment 2 from a mentoring client and a new order for the course. Both invoices are already issued and in the clients' inboxes. Good.
The third expected payment did not arrive; the client's card was declined. The invoice sits there as unpaid, next to their billing schedule. You make a note to write to them personally after lunch, calmly, not in two weeks when you would have noticed by accident.
The babysitter calls in sick. You reshuffle the day in your head: who picks up your child at 4, whether the 11 o'clock call has to move.
Still, at 11 you have a call with a lead. Before you hang up, the proposal is in their inbox as a link. At 12, Slack: "Proposal accepted." You send the contract for signature from the same screen. By the afternoon: "Contract signed. First installment paid." The €1,800 invoice was issued without anyone typing it.
You have lunch, a little tired, but not from the admin.
In the evening a colleague writes: "handled the partial refund for client X, followed the playbook." You thank them, put the phone down, and take your child to the park.
That is what an organized course business looks like.
See how the flow works03 THE SOLUTION
From the first message to the last installment
One place to start the morning.
See who has paid and what is still due, without asking a colleague or opening six tabs. Here is the flow behind it:
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Lead. Add each person who writes through DMs, forms or webinars as a lead, in a pipeline your team shares. Requests from a price calculator you add to your website land there too.
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Proposal. You send the proposal as a link, built from a package or with lines you write yourself. The client sees every installment and accepts it online.
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Contract. If the package includes a contract, Enlivy drafts it from your template, when the client accepts or after the first payment. You send it, and the client signs online, with an email or SMS code if you ask for one. Amendments, such as new installments, are signed the same way.
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Invoice and e-invoice. Each invoice carries your own numbering. It also downloads as an EU e-invoice (EN 16931, Peppol BIS 3.0) when your client needs one.
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Payment. When the client pays by card through your Stripe account, Enlivy marks the invoice paid once Stripe confirms the payment. For a bank transfer, you mark the invoice paid yourself. With the Banking pack, you can also link the bank transaction; once the linked payments cover the invoice, Enlivy offers to mark it paid.
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Installments and subscriptions. For a program paid in installments or a monthly membership, Enlivy issues the invoice on each due date, emails it and charges the saved card. This needs the Billing Schedules pack.
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Month-end. Each payment stays linked to the invoice it paid, so month-end starts from a complete list for your accountant.
04 BEFORE AND AFTER
What changes in your work
Installments that do not slip.
Today, installments live in a spreadsheet and in your memory. In month three you miss a follow-up, and a payment disappears without anyone noticing.
Enlivy charges the saved card on each due date. When a card is declined, the unpaid invoice shows on that client's billing schedule. You follow up on what is unpaid instead of tracking every date.
A sale that looks as premium as the price.
Today, the client gets the payment link on WhatsApp, the contract as a PDF by email and the invoice separately, from a third app.
Your client accepts the proposal, signs the contract and pays the first installment online, on pages with your name. The paid invoice reaches their inbox, with the price they accepted.
Month-end starts from a complete list.
Today, closing the month means searching the invoicing app, the bank, email and Drive, then sending the accountant a folder of files.
Invoices, receipts and payments sit with each client, and you export the month for your accountant. The first month takes longer, while you set up your templates and bring your clients in.
05 START FREE
Start with the next client you sign
No credit card · Cancel anytime
WE SELL THIS WAY TOO
Our own online-school service runs on Enlivy
Școala Mea, our service that builds online schools for trainers and course authors, sells and bills its subscriptions with Enlivy.
Trainers build their school and see its price on scoalamea.eu, in a price calculator made with Enlivy. Each request reaches us as a lead with a proposal ready. Once a trainer accepts, we bill the subscription every month with a billing schedule.
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A price calculator on our own site
Trainers choose what they need and see the price before they talk to us.
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Monthly subscriptions
Each school is a billing schedule, invoiced on the same day every month.
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One inbox for their questions
The chat and the contact form on scoalamea.eu arrive in the Enlivy Helpdesk, where our team answers.
WHAT IT REPLACES
The apps Enlivy replaces in a course business
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FreshBooks Wave or whichever app only does the invoice.
You issue invoices in Enlivy, and those from an accepted proposal stay linked to the contract, the installment plan and the payment. Your accountant keeps the books as before.
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Google Sheets for pipeline, payments, installments, the team. A spreadsheet is only as current as the last person who updated it. In Enlivy, the invoice shows paid when Stripe confirms the card payment, and the contract shows signed when the client signs.
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Google Drive 
Notion for contracts, procedures, guides. In Drive or Notion, a contract is a file in a folder. In Enlivy, it sits with its client and its invoices, and your procedures live in Playbooks, beside the rest of the work.
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WhatsApp for your colleagues' "how do we do this?" questions. With the Playbooks pack, you write each procedure once: invoicing, onboarding, follow-ups. Your colleagues follow it without asking you.
WHO ENLIVY IS FOR
Enlivy fits course businesses that sell with a conversation
For you, if:
- You sell programs, live or cohort courses, mentoring, coaching or consulting at €500 a seat or more, and you close them in a call or a conversation, not only through an automated checkout.
- You have installment payments, cohort programs or a membership on subscription.
- You have a small team, or you are starting to build one.
- You already run four to six separate tools and feel they no longer hold together.
Not yet for you, if:
- You only sell a low-priced evergreen course, at small volumes, with no contracts and no installments.
- You are at your first sale and the paperwork behind the scenes has not built up yet.
Selling in a new country uses the same account, and your documents come in six languages.
Every invoice downloads as an EU e-invoice (EN 16931, Peppol BIS 3.0). How e-invoices must be submitted depends on the country, so check its rules before you sell there.
A year in, each client’s contracts, installments, invoices and payments stay linked on one record, in your numbering and under your name. You can add or remove a pack any month, and invoices and contracts export as one archive whenever you want them.
It connects to what you already run. The API is included on every plan, so your own software can read these records back. Webhooks send an event, such as a paid invoice, to your endpoint once any pack is active, for example to tell your own course platform that a student has paid. MCP lets your AI assistant read and write records within your role.
Platform status is public, any time: status.enlivy.com.
FREQUENTLY ASKED QUESTIONS
Questions course authors ask
How long before it is actually running?
You can send your first proposal or issue your first invoice on the day you sign up. The part that takes real thought is your contract template and your installment plan, and you set those up once. Your existing clients can come across when you are ready; the new flow starts with the next client you close.
I already have an invoicing tool. Why change?
Do not change it for invoicing. Change it when the invoice stops being the problem. An invoicing tool gives you a compliant document in its own app; it does not know which program the client bought, whether they signed, which installment is due on Thursday, or that their card was declined last night. That is the part costing you the hours, and it is the part that lives here.
I have Stripe. Is that not enough for payments?
Stripe Billing can run subscriptions and send its own invoices. If you sell without proposals or contracts, it may be all you need. Enlivy charges your client's card through your own Stripe account and adds the rest of the sale: the proposal the client accepts, the contract they sign and their billing schedule, all on that client's record. With the Billing Schedules pack, on each due date Enlivy issues the installment's invoice with your own numbering and tax settings and charges the saved card.
What if a client's card is declined?
The installment stays unpaid on the client's record. With the Invoicing pack, the client also gets an email saying the payment failed. Enlivy does not retry the card on its own: once the client has sorted out their card, you or a colleague can charge it again from the invoice.
Is this too technical for me?
You set up your contract template and payment plan once, and connect your Stripe account so clients can pay by card. None of it involves code: if you can build a course curriculum, you can build a contract template. The developer tools (the API, webhooks and MCP) are there for people who want them, but you never have to touch them.
I have bought tools I never used. Why would this be different?
Because you start with one feature and one problem. There is no large bundle to commit to: the free plan covers a few proposals, contracts and invoices every month, and each pack lifts the limits for the work it covers (Sales, for example, covers the pipeline and proposals), at a monthly price you can turn off.
What happens to my data if I leave?
It comes with you. Clients, invoices, contracts and payments export as structured files, and nothing here is designed to make leaving expensive.
WHO BUILDS IT
A small team in Romania, building Enlivy since 2021
We run our own business on it too.
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Robert Rusu Founder & Technical Lead -
Mihaela Rusu Content Marketing
OTHER WAYS OF SELLING
Sell another way? Pick the situation closest to yours
Each page follows one way of selling and shows what your client does, which features you use and what they cost.
- You bill clients every month Clients pick a package in your website's price calculator and pay online. With the Billing Schedules pack, each month's invoice goes out on its billing date.The packs it needs start at €9.99/month, excluding VAT. See how monthly billing works
- You run an agency or studio Send a proposal with a deposit and installments. Your client accepts and signs online, and Enlivy invoices each installment.The packs it needs start at €9.99/month, excluding VAT. See how it works for agencies
- You run a sales team Each sales process gets its own pipeline. The contract and the invoice keep the prices your client accepted in the proposal.Free to start. See how it works for sales teams
- You mainly need invoicing Number invoices your way and download each as an EU e-invoice (EN 16931, Peppol BIS 3.0). Add proposals and renewals when you sell more. See how invoicing works
- You are not sure yet Create a free account and try it with one client. Each month includes 5 invoices, 3 proposals and 1 contract. See what's free