Track Payment Timing and Manage Recurring Invoices

Track customer payment timing and amounts. Manage recurring invoices, see pending payments.

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Track Payment Timing and Manage Recurring Invoices

Where Did That Money Go?

  • Client Payment Confusion

    A client has been paying you monthly for 8 months. How much have they paid in total? What invoices are still pending? You shouldn’t have to dig through records to answer these questions.

  • No Long-Term Visibility

    You know what happened this month, but what about the full picture? How much has this supplier cost you over the year? The data exists — it’s just scattered everywhere.

  • Unstructured Payment History

    Invoices in one folder, receipts in another, payment confirmations in email. When someone asks “how much did we pay them?” you’re doing archaeology, not accounting.

  • Manual Reconciliation Nightmare

    End of month means hours of spreadsheet work matching payments to invoices. You’re manually calculating totals, checking statuses, and praying your numbers are right.

Two Kinds of Billing Schedule

Every billing schedule is one of two kinds, depending on who runs the billing.
You choose the right one for each customer.

APP-Managed

Enlivy runs the billing

You define what to bill and when. Enlivy automatically generates each invoice, resolves the right tax, and charges the card on file — on schedule, every cycle, hands-off.

  • Invoice generated on time, every time

  • Card charged automatically via your Stripe account

  • Supports subscriptions and payment plans

  • Full control: edit, pause, or cancel directly in Enlivy

  • Bank transfer and manual methods also supported

Stripe Hosted

Stripe runs the billing, Enlivy mirrors it

Already running subscriptions in Stripe? Keep them exactly where they are. Enlivy imports them and keeps every invoice and payment in sync — one unified view, no migration.

  • Import existing Stripe subscriptions in minutes

  • Every Stripe invoice and payment mirrored in Enlivy

  • Stripe stays the source of truth — no disruption

  • See Stripe revenue next to all your other invoices

  • A zero-risk on-ramp . Adopt Enlivy at your own pace

App-Managed is for new billing you want Enlivy to run end-to-end. Stripe-Hosted is for subscriptions you already run in Stripe and want to see in one place without migrating. You can use both simultaneously.

Bill Any Deal, Any Shape

App-Managed schedules bill in two shapes. Most tools make you choose one.
Enlivy does both, and can mix them in a single schedule.You choose the right one for each customer.

Shape A

Subscriptions: Recurring Charges

The same charge repeats on a cadence, indefinitely or until an end date. Weekly, bi-weekly, monthly, yearly. Enlivy generates each invoice and charges automatically every cycle.

  • Example: Phased Subscription
    • Phase 1: Setup fee — €500 once
    • Phase 2: €300/mo × 12 months (intro rate)
    • Phase 3: €150/mo, ongoing (standard rate)

Enlivy walks these phases automatically — no one has to edit the schedule when the pricing steps up or down.

  • SaaS Plans

  • Retainers

  • Memberships

  • Intro Pricing

Shape B

Payment Plans: Fixed Installments

A finite sequence of installments, each its own amount and date. Enlivy invoices and charges each one on its date, then marks the plan complete. No follow-up emails. No reminders.

  • Example: 30/30/40 project split
    • Installment 1: 30% deposit — day 0
    • Installment 2: 30% at milestone — day 30
    • Installment 3: 40% on delivery — day 60

Accepted proposals auto-create the schedule — the agency never has to remember to send installment #2.

  • Agency Projects

  • Pay in 3/4

  • Milestone billing

  • Staged delivery

Mixed deals: both in one schedule

Because both shapes are built from phases, a single schedule can combine them: a one-shot setup fee, then a finite intro period, then an open-ended subscription. One schedule. Fully automated across the whole arc. “Onboarding fee, 3 intro months, then monthly retainer — set it once.”

Structure Every Financial Relationship

  • 1

    Create Your Schedule

    Set up any billing relationship in seconds. Choose direction (client paying you or you paying a supplier), type (subscription or payment plan), and frequency.

  • 2

    Link Your Documents

    Connect invoices, receipts, or payslips to your schedule. Enlivy automatically pulls amounts, tax info, and payment status: building your payment history without manual entry.

  • 3

    Watch It Update

    As invoices get paid or receipts are processed, the billing schedule updates to reflect the current state. No manual reconciliation, no status chasing.

  • 4

    See The Complete Picture

    View total amounts paid, payment dates, pending invoices, and exactly where every financial relationship stands: instantly, from one dashboard.

Already on Stripe?
Don’t Switch – Connect.

Enlivy integrates with Stripe in two ways:
to collect payments automatically for App-Managed schedules, and to import and sync your existing Stripe subscriptions.

For App-Managed schedules, Enlivy charges cards off-session through your own Stripe account via Stripe Connect, money goes to you, not to Enlivy. For Stripe-Hosted schedules, Enlivy imports your existing Stripe subscriptions and keeps them in sync.

  • Auto-charge via Stripe Connect

    Saved cards are charged automatically when each invoice is created. Idempotent charging — a unique key per attempt — means a retry never creates a second charge.

  • Import existing Stripe subscriptions

    Connect your Stripe account, trigger an import, and every Stripe subscription becomes a Stripe-Hosted schedule in Enlivy — with its full invoice and payment history mirrored across.

  • Self-healing reconciliation

    Webhooks update records in real time. An hourly job re-checks Stripe and corrects any missed events. A stale-lock sweep clears stuck charges so a crash never jams a schedule.

Important to know

Enlivy imports and syncs Stripe subscriptions and charges via Stripe Connect; it does not create or manage Stripe subscription objects on your behalf. Auto-charge applies when a saved card is on file; bank transfer and manual methods are tracked but reconciled manually.

Everything You Need to Stay on Top of Payments

From automatic invoicing to accounting-grade audit trails;
built for businesses that need answers, not just data.

  • Unified Dashboard

    See all billing schedules in one place: inbound and outbound, active and completed. Filter by direction, status, sender, or recipient.

  • Hourly Auto-Invoicing

    An hourly background process watches every active schedule. When a payment is due, the invoice is generated automatically: numbered, taxed, and ready.

  • Off-Session Card Charging

    Cards are charged automatically when each invoice is created — no customer interaction needed. Idempotent charging means no accidental double-bills, ever.

  • Document Linking

    Link invoices, receipts, or payslips to any schedule. Enlivy auto-populates amounts, taxes, and payment status; saving hours every month.

  • Flexible Frequencies

    Weekly, bi-weekly, monthly, or yearly. Open-ended or bounded by an end date. Each phase can also have a fixed number of occurrences before stepping to the next.

  • Multi-Currency Billing

    Quote in one currency, bill in another. Enlivy converts each invoice at live exchange rates, with an optional conversion fee for FX spread, automatically, every cycle.

  • Status Management

    Mark schedules as pending, active, or cancelled. Keep your dashboard clean and focused on what matters now.

  • Reuse & Edit

    Clone existing schedules for similar arrangements. Edit active schedules as agreements change. Maximum flexibility, minimum hassle.

Work Seamlessly With Your Enlivy Workspace

Billing schedules doesn’t exist in isolation. It connects with other Enlivy features to create a complete business management system.

  • Users

    Assign contracts to team members as senders or receivers. User profiles automatically populate party details, ensuring accurate information on every contract.

  • Playbooks

    Create standardized contract workflows and procedures. Define your contract approval process, required fields, and review steps for consistency.

  • Invoices

    Link contracts to invoices for complete financial tracking. Reference contract terms when billing clients and maintain clear payment histories.

  • Files

    Store contract documents in Enlivy Files first, then link them when uploading external contracts. All your documents stay organized in one central repository.

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