Receipts

Receipts gives you a structured record of every payment, money in and money out: linked to your invoices and contracts, with your cashflow always up to date.

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Receipts

Payment Records Shouldn’t Live in Your Inbox

  • Proof of payment buried in email

    A client says they paid. You search your inbox for the bank confirmation. You find three emails, none of them the right one. The receipt should be attached to the invoice — not lost in a thread.

  • Cashflow based on invoices, not actual payments

    An invoice sent is not money received. An invoice paid is not money spent. If your cashflow view is based on invoice dates rather than actual payment records, the numbers are approximate at best.

  • Supplier receipts scattered everywhere

    Vendor PDFs in Downloads. Some in Google Drive. Some forwarded to accounting. When you need to know what you paid a supplier last quarter, you are doing archaeology, not accounting.

  • No single view of money in and money out

    Client payments in one tool. Supplier payments in another. Payroll somewhere else. No single place that shows you everything that moved; in both directions — for a given period.

Receipts: A Structured Record of Every Payment

A receipt in Enlivy is a proper, printable payment document with everything a finance team or auditor expects to see.
Generate one in a click, or upload an external receipt you received, so all your payment proof lives in one place.

What you log on every receipt

  • A unique receipt number from your own series

  • The date and the party money came from

  • The amount as a figure

  • A reference to the invoice it pays

  • Space for cashier, ID, and signature details

  • Rendered in the language of the recipient

What you can link it to

  • A receipt can stand alone or be connected to other records in Enlivy — so payment history lives next to the documents it belongs to.

  • Link to an invoice for automatic status sync

  • Link to a contract to track payment obligations

  • Associate with a bank account for reconciliation

  • Attach to a billing schedule to track installments

Every Receipt Has a Direction.

The one concept that matters

Direction is the single flag that determines how a receipt counts in your cashflow.
It is what makes Receipts useful for financial visibility, not just filing.

Outbound

Money In

  • You received a payment

    A receipt your organization issues after a client or customer paid you.
    It flows into your cashflow as money in. The client is the sender, your organization is the receiver of the document.

    • Log the amount, currency, and the date payment was received
    • Link to the invoice it settles — status updates automatically
    • Attach the bank confirmation or payment proof if you have it
    • Customer can view and download it from their portal

A client pays your monthly retainer invoice. You log an outbound receipt linked to that invoice, it is marked paid, the cashflow updates, and the client sees the receipt in their portal.

Inbound

Money Out

  • You made a payment

    A receipt you received from a supplier or vendor after paying them.
    It flows into your cashflow as money out. The vendor is the sender, your organization is the receiver of the document.

    • Upload the vendor PDF or scanned receipt directly to the record
    • Associate it with the bank account the payment came from
    • Link to a contract to track spend against agreed terms
    • Tag it by supplier, project, or cost category for easy filtering

You pay a software subscription. You upload the vendor receipt, set the bank account, and log it as inbound — it appears as money out in your cashflow for that month.

Both directions live in the same place: the same list, the same search, the same filters. Your cashflow dashboard shows money in and money out together, always current, from actual payment records rather than invoice dates.

How Receipts Work in Enlivy

From logging a payment to seeing it in your cashflow, in three steps.

  • 1

    Log the Receipt

    Create a receipt with the parties, direction, amount, currency, and dates. If you have the actual payment file — a bank confirmation, a vendor PDF, a scanned proof of payment — attach it. If you don’t, the record is complete without a file and still feeds your cashflow and audit trail.

    • Choose direction: outbound (money in) or inbound (money out)
    • Enter amount, discount, tax, and currency
    • Set issued, due, and paid dates
    • Attach the receipt file if you have it
  • 2

    Link It to the Right Document

    Connect the receipt to an existing invoice, contract, or billing schedule. When linked to an invoice, Enlivy keeps both records in sync automatically — the invoice status updates when the receipt is marked paid, and both go overdue together if a payment date passes without a record.

    • Link to an invoice — status stays in sync automatically
    • Link to a contract — track what has been paid against agreed terms
    • Customers can view and download their receipts from the portal
  • 3

    See It in Your Cashflow

    Every receipt feeds into Enlivy’s cashflow analytics automatically — no export, no spreadsheet. Outbound receipts count as money in; inbound receipts count as money out. Monthly history, totals by direction, and filtering by status, currency, or date range are all there out of the box.

    • Money in and money out totals always current
    • Monthly cashflow history built from actual payment records
    • Filter by direction, status, currency, date range, or linked invoice
LESS PAPERWORK, MORE AUTOMATION

Numbering and Receipts That Handle Themselves

Two things that make receipts effortless: numbering that is automatic and compliant,
and receipts that issue themselves the moment an invoice is paid.

Clean, Gap-Free Numbering That Just Works

RECEIPT NUMBERING

Every formal receipt needs a clean, sequential number, and tax authorities care how that series is built.

Define your own receipt prefixes, named numbering series that control how receipt numbers look and increment, configured once and automatic forever.

  • Your own series:

    set up one or more numbering series and pick a default for new receipts.

  • Sequential and reliable:

    numbers are assigned with no duplicates and no gaps, even under simultaneous use.

  • Yearly reset:

    the series can start fresh each calendar year, matching common fiscal requirements.

  • Familiar

    it mirrors how Enlivy already handles invoice numbering, so it works the way you expect.

From Paid Invoice to Filed Receipt, Instantly

AUTO-ISSUE RECEIPTS

This is the time-saver. Tell Enlivy to issue a receipt automatically the moment an invoice is marked paid, with no extra clicks and nothing to forget.

The paperwork keeps itself, and your customers get their proof of payment immediately.

  • One switch:

    turn on Auto-Issue Receipts and the system takes it from there.

  • Your chosen methods:

    trigger it for cash and card payments, for example, while leaving others manual.

  • Fully automatic:

    Enlivy generates the receipt, numbers it from the right series, and links it to the invoice instantly.

  • Always complete:

    staff stop chasing paperwork, and the books stay compliant with zero manual effort.

Everything You Need to Stay on Top of Payments

Search, audit, real-time updates, and customer visibility come standard with every receipt — no extra setup.

  • Full-text search and filtering

    Search by receipt number, total, or party name. Filter by direction, status, currency, date range, or linked invoice. Find any receipt in seconds.

  • Soft delete and restore

    Deleted receipts are recoverable. Nothing is permanently removed until you explicitly confirm it. The attached file is only deleted on a hard delete.

  • Audit trail on every change

    Every create, update, delete, and restore is recorded automatically. Know who changed what and when for every receipt, always.

  • Real-time updates

    Receipt changes broadcast instantly across the platform. Every screen always reflects the current state; no refresh, no stale records.

  • Customer portal

    Customers can view and download the receipts they are party to from their portal: read only, no manual sharing needed.

  • Tags

    Add tags to any receipt to group payments by client, project, or period; and filter across large volumes in one click.

Cashflow Based on What Actually Happened.

An invoice sent is not money received. An invoice paid is not money spent.
Receipts gives you a payment ledger grounded in actual payment events: in both directions,
so your cashflow view is accurate, not approximate.

  • Know the paid status of every payment without checking your bank

  • Attach proof of payment to the record it belongs to

  • Track supplier and vendor payments with the same structure as client receipts

  • See money in and money out in one place, always current

  • Give customers access to their payment records without manual sharing

  • Every change audited — nothing is lost, nothing is unaccountable

Ready to Track Every Payment?

Log receipts in both directions, link them to invoices and contracts, and see your cashflow always current, in Enlivy.

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