Receipts
Receipts gives you a structured record of every payment, money in and money out: linked to your invoices and contracts, with your cashflow always up to date.
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LESS PAPERWORK, MORE AUTOMATION
Numbering and Receipts That Handle Themselves
Automatic, compliant numbering, and receipts that issue themselves when an invoice is paid.
Two things make receipts effortless: numbering that is automatic and compliant, and receipts that issue themselves when a paid invoice qualifies.
Search, audit, real-time updates, and customer visibility then come standard with every receipt, with no extra setup.
- Generate a receipt in one click, or upload one you received from a supplier
- A unique number from your own numbering series
- Link it to the invoice, contract, bank account, or billing schedule it belongs to
- A proper, printable document with everything a finance team or auditor expects
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Full-text search and filtering
Search by receipt number, total, or party name. Filter by direction, status, currency, date range, or linked invoice, and find any receipt in seconds.
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Soft delete and restore
Deleted receipts are recoverable. Nothing is permanently removed until you explicitly confirm it, and the attached file is only deleted on a hard delete.
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Audit trail on every change
Every create, update, delete, and restore is recorded automatically, so you always know who changed what, and when.
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Real-time updates
Receipt changes broadcast instantly across the platform. Every screen reflects the current state, with no refresh and no stale records.
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Customer portal
Customers can view and download the receipts they are party to, straight from their portal: read only, no manual sharing needed.
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Tags
Tag any receipt to group payments by client, project, or period, and filter across large volumes in one click.
SOUND FAMILIAR?
Payment Records Should Not Live in Your Inbox
Proof of payment scattered across inboxes and drives, and a cashflow view built on invoice dates instead of real money. Here is what that costs you, and how Enlivy fixes it.
- The problem
Proof of payment buried in email
A client says they paid. You search your inbox for the bank confirmation and find three emails, none of them the right one.
Every receipt is attached to its invoice, so proof of payment is always one click away.
- The problem
Cashflow based on invoices, not payments
An invoice sent is not money received, and an invoice paid is not money spent. A cashflow view based on invoice dates is approximate at best.
Cashflow is built from real payment records, so your numbers reflect the money that actually moved.
- The problem
Supplier receipts scattered everywhere
Vendor PDFs in Downloads, some in Drive, some forwarded to accounting. Finding what you paid last quarter is archaeology, not accounting.
Every supplier receipt lives in one place, searchable by vendor, period, or amount.
- The problem
No single view of money in and out
Client payments in one tool, supplier payments in another, payroll somewhere else. Nothing shows everything that moved.
One ledger shows every payment, in and out, for any period you choose.
How Receipts Work in Enlivy
From logging a payment to seeing it in your cashflow, in three steps.
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Log the Receipt
Create a receipt with the parties, direction, amount, currency, and dates. If you have the actual payment file, a bank confirmation, a vendor PDF, or a scanned proof of payment, attach it. If you don't, the record is complete without a file and still feeds your cashflow and audit trail.
- Choose direction: outbound (money in) or inbound (money out)
- Enter amount, discount, tax, and currency
- Set issued, due, and paid dates
- Attach the receipt file if you have it
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Link It to the Right Document
Connect the receipt to an existing invoice, contract, or billing schedule. When linked to an invoice, Enlivy keeps both records in sync automatically: the invoice status updates when the receipt is marked paid, and both go overdue together if a payment date passes without a record.
- Link to an invoice: status stays in sync automatically
- Link to a contract: track what has been paid against agreed terms
- Customers can view and download their receipts from the portal
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See It in Your Cashflow
Every receipt feeds into Enlivy's cashflow analytics automatically, with no export and no spreadsheet. Outbound receipts count as money in; inbound receipts count as money out. Monthly history, totals by direction, and filtering by status, currency, or date range are all there out of the box.
- Money in and money out totals always current
- Monthly cashflow history built from actual payment records
- Filter by direction, status, currency, date range, or linked invoice
RECEIPT NUMBERING
Clean, Gap-Free Numbering That Just Works
Every formal receipt needs a clean, sequential number, and tax authorities care how that series is built.
Define your own receipt prefixes, named numbering series that control how receipt numbers look and increment, configured once and automatic forever.
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Your own series:
set up one or more numbering series and pick a default for new receipts.
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Sequential and reliable:
numbers are assigned with no duplicates and no gaps, even under simultaneous use.
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Yearly reset:
the series can start fresh each calendar year, matching common fiscal requirements.
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Familiar
it mirrors how Enlivy already handles invoice numbering, so it works the way you expect.
AUTO-ISSUE RECEIPTS
From Paid Invoice to Filed Receipt, Instantly
This is the time-saver. Tell Enlivy to issue a receipt automatically the moment an invoice is marked paid, with no extra clicks and nothing to forget.
The paperwork keeps itself, and your customers get their proof of payment immediately.
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One switch:
turn on Auto-Issue Receipts and the system takes it from there.
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Your chosen methods:
trigger it for cash and card payments, for example, while leaving others manual.
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Fully automatic:
Enlivy generates the receipt, numbers it from the right series, and links it to the invoice instantly.
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Always complete:
staff stop chasing paperwork, and the books stay compliant with zero manual effort.
THE PAYMENT LEDGER
Cashflow Based on What Actually Happened
An invoice sent is not money received. An invoice paid is not money spent. Receipts gives you a payment ledger grounded in actual payment events, in both directions, so your cashflow view is accurate, not approximate. Here is what that gives you.
- Paid status at a glance
Know the paid status of every payment without logging into your bank.
- Proof attached where it belongs
Attach the payment proof to the exact record it settles.
- Money in and money out
Track supplier and vendor payments with the same structure as client receipts.
- One current view
See money in and money out in one place, always up to date.
- Self-service for customers
Give customers access to their own payment records, with no manual sharing.
- Fully audited
Every create, update, and delete is recorded, so nothing is lost or unaccountable.
Works together with
- Invoices Create a compliant invoice in seconds, send it, and watch it link itself to the contract, payment, and bank transaction it belongs to. EU e-invoicing is built in, so the work between issuing and getting paid happens in one place.
- Network Exchanges Send and receive e-invoices automatically, straight through ANAF eFactura today, with PEPPOL and other EU platforms on the same rails. Incoming invoices pull in on their own, outgoing ones push out on your schedule, and every exchange keeps a full history. No XML files, no manual uploads.
- Taxes Stop picking VAT rates by hand. Assign a tax class to a product or invoice line and Enlivy resolves the correct rate automatically, based on who the customer is and where they are, with the right EU codes for e-invoicing built in.
- Payslips Build a payslip template once with the fields your business needs, then generate payslips for every employee in minutes. Each one links to its contract, payment, and bank transaction, so the whole record stays connected and traceable.
- Data Export Export your invoices, receipts, payslips, contracts, and transactions in the format and folder structure your accountant expects, for any date range. Built in, no extra cost, ready in seconds.
- MCP Connect Enlivy to Claude, ChatGPT, Cursor, or any AI assistant through MCP. Ask about your invoices, contracts, and pipeline, and get real work done, safely scoped to exactly what your own account can already do.