DUBSADO ALTERNATIVE
Enlivy vs Dubsado
Dubsado's workflow automation is genuinely excellent for a US client journey. It has no bank reconciliation at all, no EU e-invoicing, and its own QuickBooks sync only flows one way. Here is where each one actually wins.
HOW THEY COMPARE
Enlivy vs Dubsado, capability by capability
Dubsado's own documentation is direct about it: no accounts payable, no bank reconciliation, no double-entry ledger built in. It leans on a QuickBooks or Xero connection instead, and even that only syncs one way. Enlivy covers that ground natively, plus EU e-invoicing Dubsado doesn't attempt.
| Capability | Enlivy This page | Dubsado Client CRM & workflows |
|---|---|---|
| Sales pipeline / lead CRM | Strong | Partial |
| Proposals & contracts with e-signature | Strong | Strong |
| Client-facing workflow automation | Partial | Strong |
| Client scheduling / meeting booking | Absent | Partial |
| Recurring billing / subscriptions | Strong | Partial |
| Invoicing & payment collection | Strong | Strong |
| EU e-invoicing (PEPPOL / ANAF eFactura) | Strong | Absent |
| Bank sync & reconciliation | Strong | Absent |
| Client self-service portal | Strong | Strong |
| Payroll | Partial | Absent |
STRENGTHS ON BOTH SIDES
Where each one actually wins
Dubsado's reputation for automation is earned. So is the accounting gap its own documentation admits to.
Where Dubsado wins
Reviewers consistently point to Dubsado's workflow builder as its strongest feature: trigger-based sequences that automate a whole client journey, from inquiry through delivery, without manual follow-up. Combined with mature, legally binding proposals and e-signature contracts, it's a genuinely well-built tool for a US-based consultant, coach, or creative who wants one system for the entire relationship.
Where Enlivy wins
Dubsado has no accounts payable, no bank reconciliation, and no double-entry ledger of its own; it connects to QuickBooks or Xero instead, and that sync only flows one direction, from Dubsado out, not back in. There's no evidence it supports ANAF eFactura or PEPPOL, and scheduling is gated to its higher tier rather than included.
In Enlivy, the pipeline, the signed contract, the compliant invoice, and the reconciled bank transaction are one connected record, not a workflow tool paired with a separate accounting system.
NO ONE-WAY SYNC
Dubsado exports to your accounting tool. Enlivy is one.
Real bank sync and reconciliation, plus ANAF eFactura and PEPPOL, in the same record as the pipeline, the contract, and the invoice.
Free to start · No credit card required · EU e-invoicing built in
PRICING
Per seat and per brand versus per feature pack
Dubsado's pricing is simple at first glance. It has more moving parts once your team or your business does too.
Dubsado: two tiers, per-seat overage
Dubsado runs $20 a month (Starter) or $40 a month (Premier, which adds scheduling and workflows), billed monthly or with a discount annually. The first 3 users are included; a 4th costs $25 a month, rising to $45 for 11 to 20 and $60 for 21 to 30. Running a second brand under the same account costs another $10 a month. The trial isn't time-limited, but it caps out at 3 clients.
Enlivy: pay for what you use
Enlivy prices per feature pack: invoicing, contracts, and the sales pipeline are separate packs; payroll comes bundled with invoicing and the customer portal is included, plus metered add-ons for things like bank connections and translation capacity. Adding people, or a second business line, doesn't change what you pay.
You start free and add the packs your business actually uses. See plans and pricing.
WHO IT FITS
Who each one actually fits
A quick way to self-select before you read the rest of the page.
Dubsado fits you if
- You're a US-based consultant, coach, or creative who wants deep, customizable workflow automation across the whole client journey, and don't need EU compliance.
- You're comfortable connecting a separate QuickBooks or Xero account for bookkeeping, knowing the sync only flows one way.
- Your team fits inside the included 3 seats, or you're fine paying per seat beyond that.
Enlivy fits you if
- You invoice into the EU, or specifically into Romania, and need ANAF eFactura, which Dubsado doesn't offer.
- You want real bank account sync and reconciliation, not a one-way export to a separate accounting tool.
- You run more than one brand and don't want a flat monthly fee for each additional one.
SWITCHING
Switching from Dubsado
Dubsado's own documentation is direct about what it isn't: no accounts payable, no bank reconciliation, no double-entry ledger. That gap is what the switch is about.
What you run today
- Dubsado Client workflows, proposals, contracts, and invoices
- QuickBooks or Xero The accounting Dubsado connects to, one direction only
- Nothing for EU compliance No PEPPOL, no eFactura
- Per-seat and per-brand fees Beyond 3 users, and $10 a month for a second brand
What it becomes
Enlivy
- Real bank sync and reconciliation, not a one-way export
- ANAF eFactura and PEPPOL on every invoice
- Billing schedules for retainers and subscriptions
- Per feature pack, so people and brands don't change the bill
What stays where it is
- Your scheduling tool meeting booking
Enlivy doesn't do client scheduling, so keep whatever you book calls with. Dubsado's trigger-based workflow automation is also genuinely deeper than Enlivy's Playbooks, which cover internal process rather than client-facing sequences.
How the move works
- 1
Export your clients
Contacts, proposals, and open invoices come out of Dubsado as a spreadsheet.
- 2
Rebuild the client flow
Proposals and contracts become Enlivy records tied to the pipeline behind them.
- 3
Drop the accounting tool
Bank transactions reconcile in the same place the invoice was issued.
TRY IT ON ONE CLIENT
You can test this without migrating anything
Create an organization, run a single client from proposal to paid invoice, and watch the bank transaction reconcile in the same place.
Free to start · No credit card required · EU e-invoicing built in
DUBSADO ALTERNATIVE
Enlivy vs Dubsado: common questions
Is Enlivy a replacement for Dubsado, or does it work alongside it?
For most teams outside the US, yes. Dubsado's proposals, contracts, and client portal cover similar ground to Enlivy's Proposals, Contracts, and Customer Portal, and Enlivy adds the EU e-invoicing and bank reconciliation Dubsado doesn't have. If you specifically need Dubsado's trigger-based workflow automation for a US-based client journey, that piece is harder to fully replace.
Does Dubsado support ANAF eFactura or EU e-invoicing?
No. There's no evidence Dubsado supports PEPPOL or ANAF eFactura; its invoicing connects to QuickBooks or Xero rather than issuing compliant EU e-invoices itself. Enlivy issues ANAF eFactura and PEPPOL e-invoices as a built-in part of every invoice.
Does Dubsado do bank reconciliation like Enlivy?
No. Dubsado has no accounts payable, no bank reconciliation, and no double-entry ledger built in; it connects to QuickBooks Online or Xero for that, and even then the sync only flows one way, from Dubsado out to the accounting tool, not back. Enlivy syncs your bank account directly and reconciles transactions against invoices and payments.
Why does my Dubsado bill grow as my team or number of brands grows?
Dubsado's plans include 3 users; a 4th costs $25 a month, rising to $45 for 11 to 20 users and $60 for 21 to 30. Running more than one business also costs an extra $10 a month per additional brand. Enlivy prices per feature pack instead, so adding people or a second business unit doesn't change what you pay for invoicing, contracts, or the pipeline.
Does Enlivy have workflow automation like Dubsado's?
Not the same kind. Dubsado's workflow builder is genuinely one of its strongest features, trigger-based sequences that automate a whole client journey from inquiry to delivery. Enlivy's Playbooks cover internal process standardization rather than client-facing automated sequences, so it isn't trying to match Dubsado's automation depth.