Management · 6 min read
Debit note: how to increase an invoice you have already issued
A debit note raises the amount owed on an invoice you cannot change. When to issue one, how it differs from a credit note, and what it must reference.
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Management
Management · 6 min read
Three-way matching: the check that stops you paying for things twice
Three-way matching compares the purchase order, the delivery record and the supplier invoice before payment. What it catches, and the version a small firm runs.
Management · 6 min read
Purchase order vs invoice: who issues which, and what happens when they disagree
A purchase order authorises a purchase, an invoice collects on it. Who issues each, what they share, and which one wins when the numbers do not match.
Management · 7 min read
Remittance advice: the note that tells you what a payment covers
Remittance advice tells you which invoices a payment settles. What it contains, who sends it, and why its absence is why reconciliation takes so long.
Management · 6 min read
What a purchase order is, and what to do when a client sends you one
A purchase order is your client's authorisation to buy. What it contains, how it differs from your invoice, and why the PO number decides how fast you get paid.
Management · 7 min read
Aged receivables: reading the report that tells you who will not pay
An aged receivables report sorts what you are owed by how late it is. The standard buckets, what each one means, and the four patterns worth acting on.
Management · 6 min read
Net 30 payment terms: what they mean and whether to offer them
Net 30 payment terms mean payment 30 calendar days from the invoice date. What the clock starts on, what 2/10 net 30 costs, and when to use something else.
Management · 6 min read
Days sales outstanding: the formula, the trap, and what good looks like
Days sales outstanding measures how long you wait to get paid. Both formulas, why the simple one misleads a growing business, and the benchmarks that matter.
Management · 7 min read
Account reconciliation: proving a balance is real, not just present
Account reconciliation proves every ledger balance is backed by evidence. Which accounts to reconcile, how often, and the four ways a balance goes wrong.
Management · 8 min read
Bank reconciliation: what it is, how to do it, and why it breaks
Bank reconciliation matches your books to the bank and explains every difference. The reconciling items, the process step by step, and what breaks it at scale.
Management · 6 min read
Credit note: how to correct an invoice you cannot delete
An issued invoice cannot be edited or removed. A credit note reverses it on the record instead. When to issue one, what it must reference, and full vs partial.
Management · 6 min read
How to write an invoice that gets paid without a follow-up
How to write an invoice that clears first time: most late ones are not disputes, they are missing a purchase order, a due date, or the right recipient.